How GreytHR Automates Payroll & HR for Indian Small Businesses
Running payroll in India is complex — PF contributions, ESI deductions, TDS calculations, professional tax (which varies by state), LWF, and Form 16 generation. Most small business owners either struggle with Excel or pay a CA to do it monthly. GreytHR automates all of this, and National IT Service helps you get it set up and running correctly.
Automated PF, ESI, and TDS — No More Manual Calculations: Every month, GreytHR automatically calculates Employee Provident Fund (both employee and employer share), ESI contributions for eligible employees, TDS based on the employee's tax declaration, and professional tax based on their state. You approve the payroll and GreytHR generates bank transfer files, ECR for EPFO, and ESI contribution files.
Auto PF calculation (employee + employer share)
ESI contribution for employees below ₹21,000/month
TDS based on Form 12BB declaration
State-wise professional tax (Maharashtra, Karnataka, etc.)
Bank transfer file for salary disbursement
EPFO ECR file generation
Leave Management & Attendance: Employees apply for leave through GreytHR's mobile app. Managers approve or reject on their phones. The leave balance automatically updates and reflects in the payroll. For attendance, GreytHR integrates with biometric attendance machines (most major brands) and mobile punch-in/out with geo-fencing.
Employee self-service leave application via app
Manager approval workflow on mobile
Biometric machine integration
Mobile punch-in with geo-fencing for field staff
Attendance automatically links to payroll
Form 16 & Year-End Tax Compliance: At year-end, GreytHR generates Form 16 for every employee automatically. The system tracks all salary components, deductions, and investments declared by employees throughout the year. Employees can download their Form 16 directly from the app. No manual preparation needed.
Auto Form 16 generation for all employees
Investment declaration collection from employees
TDS reconciliation
Form 24Q quarterly TDS return data
Payslips on Mobile — No More Email Confusion: Employees receive their payslips automatically on the GreytHR mobile app every month. They can view current and historical payslips, download as PDF, check leave balances, and submit reimbursement claims — all without calling HR. This saves HR teams hours each month answering basic queries.
Instant payslip on employee mobile app
Historical payslip archive
Reimbursement claim submission
Investment proof upload by employees
Loan and advance tracking
Frequently Asked Questions
How long does GreytHR take to set up for a 50-person company?
Initial setup (employee data migration, pay structure configuration, PF/ESI/TDS setup) typically takes 1-2 weeks. The first payroll run with our support takes another week to verify. Total time from start to running independently is usually 3-4 weeks.
Does GreytHR handle payroll for contract and part-time employees?
Yes. GreytHR supports multiple employee types including full-time, part-time, contract, and consultants. Different pay structures, PF applicability rules, and TDS categories can be configured for each type.
What is the cost of GreytHR for 50 employees?
GreytHR pricing is per employee per month. For 50 employees, expect approximately ₹3,000-5,000 per month depending on the plan (Starter, Growth, or Enterprise). Contact us for exact pricing — as an authorised partner we can advise on the right plan for your company.
Spending hours on payroll every month? Let us set up GreytHR for your business. We handle the complete implementation including PF/ESI/TDS configuration.